LATYMER OLD BOYS FOOTBALL CLUB
MINUTES OF THE ANNUAL GENERAL MEETING
HELD AT BOTANY BAY ON 26th JULY 2006
ATTENDEES (17):
- Mike Deasey
- Dave Naish
- Roger Haynes
- Ajay Patel
- Richard Phipps
- Mark Shewring
- Steve Last
- Jason Pinkett
- Leigh Pickett
- Dai Baynes
- Alex Pinkett
- Steve McDowall
- Paul Levitt
- Declan Breslin
- Paul McGoohan
- Cahir McDaid
- Paul Caldwell
APOLOGIES FOR ABSENCE (12):
- Andy Shapland
- Ashley Rodgers
- Andy Barnes
- Stuart Freeman
- Graham Archer
- John Cude
- Joe Hine
- Tony Barber
- Gary Glennard
- Steve Harris
- Andy Kasoulis
- Jeff Goumal
ELECTION OF CHAIR
- Although not at the meeting, Alex Barnes had made it known that he was prepared to stand as Club Chairman. He was proposed by Paul Levitt and seconded by Paul McGoohan. There were no other nominations and Alex was elected unopposed on a show of hands. In Alex’s absence Dave Naish agreed to chair the remainder of the meeting.
MINUTES OF LAST MEETING
- These were adopted as a true and correct record of said meeting.
MATTERS ARISING
- None.
CHAIRMAN’S REPORT
- No report was submitted.
SECRETARY’S REPORT
- Declan Breslin gave a verbal report. He explained that it had made sense to take on Secretary duties following communication problems experienced after the failure to appoint a successor to Rob Yeo at the start of the season. He reported that the Club had been summoned to an AFC League hearing in February following the accumulation of a large amount of fines for administrative failures and the withdrawal of the 1st XI from a fixture on match day. Dave Naish, Richard Phipps and Mike Deasey had represented the Club at that hearing which resulted in the Club having to provide future Executive Committee meeting minutes to the AFC and the Club having to convene an EGM before the end of the season in order for the League to assess the Club’s commitment and strength for the coming season. The EGM was held and the membership tasked the Executive Committee to produce plans to combat poor communication, recruitment, debtors and all-round apathy and present them to the AGM. This had been done. The Secretary also reported that Dave Naish and Mike Deasey attended the AFC AGM and that Mike Deasey further attended the AFC SGM following the member club’s failure to adopt a constitution at the AGM.
- A vote of thanks was recorded for Declan’s efforts performing the role of Secretary in addition to his elected role of Club Treasurer.
LUB CAPTAIN’S REPORT
- A written report was submitted to the meeting. The Club Captain, Richard Phipps, gave an overview and responded to several questions.
- A vote of thanks was recorded for Richard’s efforts over the last couple of years in a role that he can no longer fulfil due to work commitments.
SOCIAL COMMITTEE’S REPORT
- No report was submitted, an accurate reflection of the year’s activities.
FUND RAISING REPORT
- A written report covering fund raising, the Newsletter and special events was submitted. Ajay Patel asked about money raised from the 100 Club. Mike Deasey responded by re-iterating how important a fundraiser the 100 Club was. Having started in March 2005 with just 30 subscribers, it had since grown to 46. The next target was to have 60 subscribers by Christmas 2006. If achieved, this would raise approximately £1800 pa for the Club.
TREASURER’S REPORT
- A written report was submitted. The Treasurer, Declan Breslin, gave an overview and answered several questions. The meeting particularly targeted the no-payment of fines and debtors. Declan stated that many individuals had been approached and payment had started to come in. He also stated that the remainder would be vigorously chased for the outstanding amounts.
- A vote of thanks was proposed for the presentation of an excellent report and Declan informed the meeting that future work commitments prevented him from continuing in office. Ajay Patel proposed and Richard Phipps seconded that the report be accepted subject to audit. This was agreed unanimously.
ANNUAL SUBSCRIPTIONS AND MATCH FEES FOR 2006/7
- An annual subscription of £50 (£40 if paid before October 31st), and a match fee of £6 for full and associate members, plus an annual subscription of £15 and a match fee of £3 for students, for season 2006/7 was proposed by Mark Shewring and seconded by Declan Breslin. This was accepted with 11 voting for, 4 against and 2 abstentions. The exceptions to payment are the Club President and non-playing Vice-Presidents.
ELECTION OF OFFICERS
The following Club officers were elected for season 2006/7| Office | Nominated | Proposer | Seconder | Result |
|---|---|---|---|---|
| President | Harry Taylor | Mike Deasey | Dan Swaile | Returned unopposed |
| Elected Vice-Presidents | No nominations received | - | - | - |
| Secretary | Andy Shapland | Mike Deasey | Ajay Patel | Elected unopposed |
| Treasurer | Mark Shewring | Paul McGoohan | Alex Pinkett | Elected unopposed |
| Club Captain | Paul McGoohan | Richard Phipps | Declan Breslin | Elected unopposed |
| Social Secretary | Stuart Freeman | Dai Baynes | Richard Phipps | Returned unopposed |
| Fund Raising | Mike Deasey | Roger Haynes | Ajay Patel | Returned unopposed |
| Match Secretary | Darren Luff | Steve McDowall | Paul Levitt | Returned unopposed |
| House Representative | Mike Deasey | Steve Last | Declan Breslin | Elected unopposed |
| Ground Representative | Paul McGoohan | Mark Shewring | Dai Baynes | Elected unopposed |
| Exec Ordinary 1 | Dai Baynes | Mark Shewring | Jason Pinkett | Elected unopposed |
| Exec Ordinary 2 | Paul Caldwell | Ajay Patel | Steve McDowall | Elected unopposed |
| Hon. Auditor | John Roots | Mike Deasey | Declan Breslin | Returned unopposed |
| 1st XI Captain | Matt Jones | Paul McGoohan | Mark Shewring | Elected unopposed |
| 2nd XI Captain | Mark Shewring | Dai Baynes | Paul McGoohan | Elected unopposed |
| 3rd XI Captain | - | - | - | no nominations received |
| 4th XI Captain | Jason Pinkett | Dai Baynes | Declan Breslin | Returned unopposed |
| Vets Captain | Ajay Patel | Paul Levitt | Steve McDowall | Returned unopposed |
CHANGES TO CLUB CONSTITUTION
- In view of the work undertaken by several members following the EGM, notably Paul McGoohan, Andy Shapland and Mark Shewring, Mike Deasey had made several amendments to the Club’s constitution. These amendments primarily concerned the future makeup of the Executive Committee. Some minor alterations reflecting a change to one of the affiliations and a qualification of student membership were also included. Proposed by Mike Deasey and seconded by Declan Breslin the amended constitution was adopted with 14 voting for, 0 against and 4 abstentions. The new constitution will be ratified at the 2006/7 AGM.
ANY OTHER BUSINESS
- The question of debtors was once again raised and a proposal from Roger Haynes, seconded by Steve Last that ‘No player will play for the Club until they have paid their debt’ was defeated by 8 votes to 4 with 5 abstentions. Paul Levitt proposed and Ajay Patel seconded the addition of ‘by 23rd September’ to Roger’s proposal and this was accepted with 11 voting for, 1 against and 5 abstentions.
- Mike Deasey reported that he had written to the School bursar regarding the Old Boys returning to the School for midweek training sessions. He is still awaiting a reply. Mike Also reported that he had met with the new Head Teacher, Mark Garbett, on Reunion Day, and believed that the meeting had been both fruitful and positive. Mr Garbett had already indicated that he wanted the cricket fixture re-instated during next year’s Reunion.
- Mike Deasey also reported that he had written to the Head of PE at Highlands School inviting them to play an annual fixture against LOBFC with a view to recruiting their students and school leavers.
- On the Friday before the AGM, Andy Shapland and Mike Deasey had met representatives of Lea Valley United Youth FC. This meeting had been brokered by the AFA Youth Development Officer with the intention of our Club making suitable arrangements with a local youth club to enable their players to easily make the move to senior football. Mike reported that this initial meeting had progressed very well with both sides identifying areas of mutual benefit. Mike would recommend at the first Executive meeting of the new season that a sub-committee be formed to take this forward.
- Paul McGoohan reminded the meeting of the good work done by Graham Archer setting up the Club’s new website lobfc.org. In time the website would contain details of team selection, playing records, appearances, goal scorers, club history and lots of other trivia of interest to members. During the first week the site had recorded over 300 hits from as far away as America and Australia.
- Finally, Mike Deasey reported that the Club was in the process of purchasing a new set of goal posts through a scheme run by the Football Foundation.
- There being no other business, the meeting closed at 22.36
APPENDIX
The list of Club Vice-Presidents before tonight’s meeting was;- Alex Barnes
- Tony Berry
- Tony Burgess
- Norman Carroll
- Mike Deasey
- Roger Haynes
- Edward Kelly
- Steve Last
- Maurice Levitt
- Paul Levitt
- Les McDowall
- Steve McDowall
- Michael McNamara
- Geoffrey Mills
- Dave Naish
- Roger Noakes
- Les Reynolds
- Trevor Syms
Please download AGM Club Minutes 26/07/2006 in Word document format or Adobe pdf format