LATYMER OLD BOYS FOOTBALL CLUB
       MINUTES OF THE ANNUAL GENERAL MEETING
       HELD AT BOTANY BAY ON 15th AUGUST 2009

 

Arrangements for the running of the meeting: In the absence of either Alex Barnes as outgoing chairman  or Paul McGoohan as nominee for incoming chairman Andrew Shapland had been asked by the executive committee to chair the meeting. All attendees were given the opportunity to oppose this arrangement or to nominate an alternative chairperson for the meeting. No objections or other nominations were proposed. 

 

1.       ELECTION OF CHAIRMAN

 

Nomination from executive committee – Paul McGoohan

No other nominations.

Paul was elected unanimously.

 

 

2.       CHAIRMAN’S WELCOME

 

Paul McGoohan sent his apologies explaining family commitments and stated that he was looking forward to resuming a more active role with the club.

 

3.       APOLOGIES FOR ABSENCE

 

Received from Paul Matthews, Craig Stevens, Jake Pearson, Paul McGoohan, Alex Barnes, Glenn Gibson, Ashley Rogers & Michael Holloway.

 

4.       MINUTES OF AGM 2008

 

Proposed as an accurate record by Matt Jones, Seconded by Andrew Shewring.

Approved unanimously.

 

5.       MATTERS ARISING

 

None

 

6.       SECRETARY’S REPORT – see full report attached.

 

Circulated & no comments or questions.

 

 

7.       CLUB CAPTAIN’S REPORT

 

Verbal report highlighted the following:

5s team played 2^nd full season

All teams stabilised in terms of personnel, 3s relegated

New players, still transitional

Training has been well supported

Availability of goalkeepers still an issue – a few short. Opened to the AGM for suggestions and all club members asked to identify potential new additions to the club.

There were no questions for the club captain.

 

 

8.       SOCIAL COMMITTEE REPORT – see full report attached.

 

No questions

 

9.       FUND RAISING/SPECIAL EVENT REPORT – see full report attached –

 

Circulated and no questions

 

10.      TREASURER’S REPORT

 

People made aware of written report. The following points were then highlighted verbally.

Made a loss of £396. Reduction of annual subs 67 against 91 last season.

Budgeted to increase annual subs to £50 (Students £25) as per agreement at previous years AGM (2008).

Training tops to be suggested – Paul McGoohan

Attention brought to debtors list.

There were no further questions of the treasurer.

 

11.      APPROVE ANNUAL ACCOUNTS

 

The meeting was not in position to approve as they had not yet been audited.

Mike Deasey proposed to accept subject to audit. Matt Jones seconded. There were no objections.

 

12.      SUBSCRIPTIONS FOR SEASON 2009/10

 

As per agreement at 2008 AGM match subs will remain at £7 and season subs will increase to £50. Concessions to be £4 and £25. No further comments or questions arising.

 

13.      YOUTH SECTION UPDATE

 

Our current youth side are about to start their last season as U16s before moving into the adult part of the club. Andy Stevens has expressed a desire to start new team at U11s. Executive committee are pursuing other youth side options and will continue to do so throughout this season.

 

14.      ELECTION OF PRESIDENT AND NEW VICE PRESIDENTS

 

Trevor Syms re-elected as club president, nominated by exec committee and elected unanimously.

A short speech of thanks was given by Trevor.

There were no new nominations for Vice President.

 

 

 

15.      ELECTION OF CLUB OFFICERS

a.    Vice Chairman Non-Playing Exec committee nomination Mike Deasey. Approved unanimously. Mike confirmed that the club should prepare for this to be last season in role.

b.    Vice Chairman Playing (Club Captain) Matt Jones nominated by Exec  - Approved unanimously

c.    Secretary No Nominations for the role – Matt Jones placed thanks on behalf of the exec for Andrew Shapland’s work over the last 3 seasons.

Note: Dai Baynes has subsequently agreed to take on the secretary’s role on a co-opted basis with Andrew Shapland similarly continuing as a co-opted member of the executive committee.

d.    Fixture Secretary Luke Hardwick nominated by executive committee. Approved unanimously.

      Mike Deasey proposed a vote of thanks to Darren Luff for his many years of service as fixtures secretary. This was seconded by Matt Jones and unanimously supported by all attendees.

e.   Treasurer Liam fossey nominated by executive committee. Approved unanimously.

f.     Assistant Treasurer / Membership Secretary Dai Baynes nominated by executive committee. Approved unanimously

g.   Ordinary Member 1 – Botany Bay Liaison Mark Shewring nominated by executive committee. Approved unanimously.

h.   Ordinary Member 2 – Social Secretary Glenn Gibson nominated by executive committee. Approved unanimously.

i.     Ordinary Member 3 – Simon Donuzjian – nominated by executive committee. Approved unanimously.

j.      Team Captains – 1 to 5

                                                                 i.   1^st XI - Ralph Johnson nominated by executive committee. Approved unanimously.

                                                                ii.   2^nd XI - Adam Barnes nominated by executive committee. Approved unanimously.

                                                              iii.   3^rd XI - Jason Pinkett nominated by executive committee. Approved unanimously.

                                                              iv.   4^th XI - Graham Clarke nominated by executive committee. Approved unanimously.

                                                               v.   5^th XI - Mark Couznes nominated by executive committee. Approved unanimously.

 

Adam Barnes asked for clarification with Jason Pinkett who was not in attendance that he was supportive of Adam’s step up to the 2^nd XI. Matt Jones agreed to follow this up after the meeting.

 

k.    Vets Co-ordinator – no nominee

l.      Club Welfare Officer - Pam Heath, nominated by executive committee. Approved unanimously.

 

 

AOB

Trevor Syms – AFC proposed to be a standard chartered league which will mean club will need to be a standard chartered club. As part of this will need to have a club welfare officer who will need to be properly trained and to meet other requirements for which guidance would be provided by AFA.

 

Mike Deasey – Latymer Day, September 19^th. Everyone invited. Reunion of old players and new players.



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