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Ensure regular Committee meetings are held and direct the club. All of the club officers need to know what is going on with other aspects of the club.
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Ensures that the Vice Chairmen have the time and resources to perform their roles.
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Ensure that the club has future plans and a clear strategy
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Leading training and being a focal point to approach new players and identify players who should move up and down the club.
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On a week to week basis, ensure selection progresses. This involves making sure decisions are made by heading selection meetings to ensure free movement of players up and down the club.
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Following selection meetings draws up the weekly team sheet and distributes through various channels.
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Gives support to team captains when they need it and gives their views at committee meetings.
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Collates match reports and updates the information onto the club website.
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Ensure that Club Discipline is adhered to, and the Club Discipline Code is applied rigorously.
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Working with team captains and fixture secretary to ensure matches take place
Vice Chairman - Non Playing - Mark Shewring
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Link between the non playing members of the committee, including Secretary and Treasurer. Is aware of the overall situation of the club in these areas.
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Offer support to the non playing members on the committee, and is able on occasion to deputise if one of them is unavailable.
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Communicates with the playing vice chairman & committee meetings to ensure that all members of the executive committee are aware of the issues at the club.
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The Club Secretary is the main contact with the Amateur Football Combination (AFC), the Amateur Football Alliance (AFA), and all member clubs.
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Deals with correspondence (primarily from the AFC and AFA).
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Attends AFC (the league) and AFA (the county) meetings.
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Produces agenda and minutes for club committee meetings.
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Attends and reports to the club’s monthly meetings.
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Provides update on disciplinary and administrative position of the club.
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Liaises closely with all other committee members.
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The club fixture secretary is the main contact with other clubs for the day-to-day arrangement of fixtures, and often referees (some clubs often have a separate referees secretary).
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Check your fixtures for mistakes, clashes, pitch allocation problems as soon as fixtures are published by the league. Don’t wait a week as it’ll be too late for the League Match Secretaries to be able to address any problems.
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For all home games ensure you confirm details (venue, kickoff time, team colours, and details for post-match hospitality) with the opposition Fixture Secretary by the Monday preceding the game. Do not simply leave a message on an answerphone and assume the game is confirmed. Make sure you receive confirmation.
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For all home games ensure you confirm details (as above) with League appointed referees by the Monday preceding the game. If the game does not have a league appointed referee, you will need to find a club referee.
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Confirm details of all matches with your team captains. If a team does not intend to accept hospitality at away games, ensure you tell the opposition well in advance. If the game is a Cup game, make sure he knows the Cup Rules (details for extra time and penalties).
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Make sure you have booked pitches for all home games. If your home pitches may need inspecting on the morning of the game, make sure you have made arrangements to do so.
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If you have a game postponed for any reason, make sure you tell the referee, the opposition and the League Match Secretary.
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After games have been played on a Saturday, make sure you collect in the results, marks for referees, sportsmanship, hospitality etc and ring in results and send off the CRS.
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Ensure prompt payment of match fees by captains. If you allow a captain to get into serious arrears on match fees then it gives the club a problem, and potentially the captain a problem.
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Ensure a system is in place to track match fees owed. Don’t let players get away with "I’ll pay next week" and never actually make up their debts.
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Ensure the club accounts are kept up-to-date, and financially sound. Ensure you have enough funds at the start of the season to pay affiliation fees, pitch bookings, new kits etc. Many of these have to be paid up front before a ball is kicked (and therefore, before any subs are collected).
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Present accounts to the club’s AGM.
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Maintains membership records including subscription payments.
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Chases up debts with captains and players.
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Collates match day records including subscription payments.
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Produces membership records for the AFC and AFA as necessary.
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Deputises for Treasurer when necessary
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Liaises closely with the Team Captains and the Treasurer.
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Ensure your fixture secretary has provided you with the details for the game (venue, kickoff time, opposition team colours, details for post-match hospitality).
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Make sure you confirm your players’ availability early in the week. If you have a problem, the club and league want to hear about it sooner rather than later.
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Make sure you are aware of any banned players (whether by the County, or by the Club). And don’t play them!
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Make sure you always have a league handbook with you, in case of unforeseen problems.
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For away games, ensure all of your team are aware of transport plans.
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For home games, ensure your team know when to meet, and you have match balls (minimum two), practice balls, a pump, a spare whistle (in case you need to provide the referee at the last minute), half time refreshments, nets, ties, pegs and corner flags (if required) and a first aid kit.
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For all games, make sure you have the kit - the bloke who took it needs to be playing this week and needs to be aware of the need to turn up on time! Ensure that you have change of kit if necessary
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For all games, have the mobile numbers of all players. Don't tolerate players arriving late (make them substitutes!).
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For home games, make sure you greet the referee when he/she arrives. Offer him/her the match ball and his/her match fee, and make sure he/she knows where to change, and where the pitch is.
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For home games, make sure the opposition have arrived, know where to change and where the pitch is, and that there are no colour clashes (teams do turn up with different coloured kits than they’re supposed to). Make they know the post-match hospitality arrangements.
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For home games, make sure your team, the referee and the opposition are aware of arrangements for valuables (generally they’re safest on the pitch, with the goalkeeper).
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Before kickoff, Collect match fees, making list of who has paid and also who is available for selection the following week. Make sure the referee has the names of all substitutes. If you don't name a substitute, the referee isn't allowed to let them play.
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Make sure your team are ready and on time for kickoff. With travel around London the way it is, aim to meet at the ground 45-60 minutes before kickoff.
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At half time, make sure you offer refreshments to the opposition and the referee.
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After the game, make sure you invite the referee and the away team for hospitality, or accept their hospitality if you are the away team.
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Note the referee's name, and the marks for the referee, sportsmanship and hospitality as well as details of any cautions and dismissals (and quite possibly, goalscorers). Ensure all of these are reported to your club secretary in due course.
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Organising social events.
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Organising club tours
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Organising annual club dinner.
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Contributing to club’s website.
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Producing a club newsletter.
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Seeking sponsorship for the club.
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Organising fund raising activities.
This information is available to download in Word document format
here
